Overview
Tax season can be overwhelming for health and wellness practitioners juggling busy schedules and complex finances. Consider this your Guide to Annual Taxes with Heard. This comprehensive guide outlines the critical tasks you’ll need to complete to ensure on-time, accurate filing with Heard. From onboarding to filing, our dedicated team is here to support you every step of the way.
Important Filing Timeline
Give yourself plenty of time to complete the tasks below by their due date. If any of these tasks aren't completed by their due dates, we’ll need to file an extension.
To Get Started
Complete the Tax Season Kickoff Survey to let us know your tax filing needs. This is the first step to unlock Tax Center modules and their due dates.
By January 27th, 2026
Complete "Verify tax entity status" (estimated time is 5 minutes).
As the first step, you'll need to submit a copy of your S corporation Approval Letter, Notice CP 261, to verify your tax entity status.
Please note: If you can't find your CP261 Notice, you can request a copy from the IRS, see: How to Request S Corp Verification Letter Form 385C.
By February 2nd, 2026
Gather and submit your bookkeeping documents (estimated time is 30-60 minutes).
- Connect your business bank account to Heard.
- Please upload bank statements for all business bank accounts from January 1, 2025, to December 31, 2025, or for all months the account was open.
- Upload your year-end documents.
- Review any outstanding transactions flagged by Heard, add in any missing business or expense transactions, and check your final numbers for tax accuracy and to maximize deductions.
- During this step, you can recategorize transactions in “Other” categories or leave notes for your bookkeeper to categorize them for you.
By February 19th, 2026
Close out your 2025 bookkeeping (estimated time is 30-60 minutes).
- Review end of year updates made by your bookkeeper and respond to any requests for additional information or documents from your bookkeeper.
- Once your bookkeeper has completed your requests, you'll receive an email confirmation. We'll ask you to complete one final review and approval of your 2025 books to consider them closed.
By February 26th, 2026
Complete your Business Tax Checklist Form 1120-S (estimated time is 1-2 hours).
- Confirm your business information and upload relevant tax forms. We’ll guide you on which documents to upload.
- Complete your final review of all of your bookkeeping and sign off on your 2025 bookkeeping.
By March 3rd, 2026
Complete your extension request survey (estimated time is 5 minutes).
Fill out a short survey with important information needed to file an extension. We’ll then connect you to a tax preparer to complete the process.
By March 16th, 2026
File your Business Tax Return (estimated time is 7-14 days):
- Connect with your Tax Preparer to review your draft return
- Reserve a live consultation with your Tax Preparer
- Approve and file your tax return
By April 15th, 2026
File your Personal Tax Return (estimated time is 7-14 days):
- Approve and file your tax return
Avoiding or reducing penalties
It’s important to note that if you did not file an extension, you are accruing both failure to file and failure to pay penalties and interest.
The Failure to File Penalty applies if you don’t file your tax return or extension request by the due date. The IRS calculates the Failure to File penalty based on how late you file your tax return and the amount of unpaid tax as of the original payment due date (not the extension due date). In addition, interest is due as it accrues. This is why we recommend filing your taxes as soon as possible.